Health and Medical

Our medical and nursing staff is trained to focus on the health of all our campers. Our staff responds to any identified medical or emotional issues, provides excellent care, and communicates promptly with parents and guardians as necessary.

Upon their return home, we suggest you check in with your child and, if there are any changes in, or concerns about, their health, you contact your personal medical professionals and also communicate with us. We look forward to continuing the caring partnership we value as caretakers of  your children.

Here are some additional guidelines to further help us:

1. New York State makes mandatory the listing by physicians of immunization dates for diphtheria, measles, mumps, polio and rubella. No camper is exempt from this requirement. Anti-tetanus injections must be given where needed.
2. All campers who are taking any form of medication (prescription or over the counter) in pill form (including Vitamins) will be REQUIRED to use the Pack My Rx program. No Exceptions.
3. Dental  and  orthodontic  work  must  be  completed  before  camp.  Please  send  special instructions from your orthodontist, should adjustments or treatment be necessary.
4. Please send a second set of glasses with each camper (if applicable).
5. Please note any special diet instructions on medical form.
6. Advise camp of any contact your child has had with any contagious disease after June 10th.
7. If your child needs to spend a night in the health center, need to go to the hospital in case of an emergency or is placed on medication by our physician you will receive a phone call from the nurse or camp director to inform you of the health condition of your child.
8. Due to the national epidemic of head lice we strongly recommend that your child’s hair be shampooed with the appropriate medicated shampoo immediately before departure for camp. Kindly consult your physician for his or her recommendation. To be safe, we periodically check all campers during the summer.
9. The New York State Department of Health annually inspects all health records, grounds, and facilities of Iroquois Springs. These reports are on file at the Department of Health Monticello District Office, 50 North Street Suite 2, Monticello, NY 12701.

Please complete your Medical Forms by April 15th. No camper will be allowed to arrive at camp unless we have received his or her medical forms. Please make your appointments now so that you can complete the forms by April 15th.  New York State requires a full listing of up-to-date physician-documented immunizations (including current tetanus).

Camper Health History Form (Part 1-4)  These forms will be completed by you online through the Parent Dashboard. 

Camper Health-Care Form:  This needs to be downloaded from the Parent Dashboard. , printed and completed by your family physician. If your physician has their own printout from their office, this will be acceptable provided the camper had their physical within the last year.

Additional forms that need to be downloaded, printed and signed by your doctor (ONLY if they apply to your child):

• Asthma Action Plan
• Seizure Action Plan
• Food Allergy Action Plan
• Diabetes Action Plan
• Epi-Pen Form

Medical History: Each camper’s medical history is reviewed carefully by our Medical Staff prior to the start of camp. Please keep in mind that the more we know about your child’s health history, the better care we can take of him or her. Please advise us of any injury, illness or communicable disease your child has experienced within three weeks of arrival at camp.

Any and all information pertaining to your child’s psychological or social development (including any counseling) is invaluable as we work to maximize your child’s experience at camp. Our medical forms requires it and we ask you to be as detailed as possible. Be assured this information is treated in a confidential manner.

In order to aid us in the proper care of your child’s health needs, please advise us of any special conditions of health, diet or personal habits that affect your youngster.  This information should be in writing; it may be attached to the medical form or sent to the Director to assure confidentiality.

Primary health and accident insurance will be covered by the parents’ medical insurance. Parents are responsible for providing proof of medical insurance for their children. You will be required to mail in a copy of your insurance card.

Over the past few years, the age recommendations for immunizing children against meningococcal disease have changed. The American Academy of Pediatrics and the Advisory Council on Immunization Practices recommends vaccinating ALL children at 11 years of age, and children who have various risk factors may be vaccinated at earlier ages. Our camp health center staff also recommend that all campers be vaccinated according to the AAP’s recommendations, and that parents should speak to their child’s primary care provider to decide upon the timing and type of vaccine most appropriate for their family members. We encourage you to make an informed decision but to strongly consider vaccinating your child(ren) against this serious bacterial infection. (Note: Parents may want to speak with their child’s health care provider about several other newer immunizations for teenagers, including HPV (Human Papilloma Vaccine) for girls, and for all teenagers, a new type of DPT booster that permits protection against pertussis (whooping cough).) 

Iroquois Springs is required to provide you with information about the disease and the vaccine, and maintain a record of the following for each camper:

• A signed notice that you (as the parent or guardian) have received this information about meningococcal meningitis disease and vaccine information; AND EITHER
• A record of meningococcal meningitis immunization within the past 10 years; OR
• An acknowledgement of meningococcal meningitis disease risks and a waiver of meningococcal meningitis immunization signed by the camper’s parent or guardian.

Bacterial meningitis is rare. However, its flu-like symptoms can make diagnosis difficult and can lead to a delay in treatment. If not treated early, meningitis can lead to severe inflammation around the brain and spinal column as well as severe and permanent disabilities, including hearing loss, brain damage, seizures, limb amputation, shock and even death.

Cases of meningococcal meningitis among teens and young adults 15 to 24 years of age have more than doubled since 1991. The disease strikes about 3,000 Americans each year and claims about 300 lives.

Two different vaccines are available that protects against four types of the bacteria that cause meningococcal meningitis in the United States – types A, C, Y and W-135. These types account for nearly two thirds of bacterial meningitis cases among teens and young adults.

We wish to make you aware that in the past few years, recommendations were issued by the American Academy of Pediatrics and the American College on Immunization practices concerning meningococcal vaccines. With the release of the longer lasting and more effective vaccine (menactra™) the recommendations are to vaccinate children as early as 11 years of age, and certainly before college. Until this past year, most adolescents who received the meningococcal vaccine did so in high school or just prior to starting college when they would be living in dormitory settings. There are risks and benefits to both of the available vaccines, speak with your child’s primary care provider in order to decide which vaccine is best for you. We encourage you to make an informed decision, but to seriously consider vaccinating your child against this serious bacterial infection.

Information about the availability and cost of the vaccines can be obtained from your health care provider and by visiting these websites www.menactra.com and www.NMAUS.org. You can also find information about the disease at the New York State Department of Health website:  www.health.state.NY.US, and the website of the Center for Disease Control and Prevention (CDC): www.cdc.gov.

Iroquois Springs does NOT offer vaccination for meningococcal disease in our health center. 

We encourage you to carefully review the enclosed materials and to discuss this information with your child’s health care provider and complete the immunization section of the health history form accordingly.

Once you have discussed this with your primary health care provider, please complete the meningitis vaccination form on the parent dashboard.

In order to streamline our process for safely and securely receiving, logging and administering medication we are doing the following:

1. We use Pack My Rx, who will dispense all camper medications directly to our camp Health Center.
2. Except for growth hormone, ALL medications, including vitamins, creams, and daily PRN’s, must be sent to camp via Pack My Rx

INFORMATION YOU NEED TO REGISTER

• Name of camp and which sessions your child will attend
• Parent’s name, address, phone number and email address
• Child’s full name and date of birth
• Physician’s name, address, and phone number
• Current pharmacy name, address, and phone number
• Prescription insurance information: Rx ID, Rx Bin, Rx Group, Rx PCN, and phone number.
• Photo of the front and back of your insurance card.
• List of prescription medications with instructions
• List of over-the-counter medications and supplements with instructions
• Drug allergies
• Credit card information and billing address

STEP BY STEP INSTRUCTIONS ON HOW TO REGISTER

CREATE AN ACCOUNT

1. Log on to Pack my Rx
2. At the upper right corner, click on the “Get Started” button.
3. Enter your name and last name, email and create a password.
4. Select role: Camp Parent
5. After completing this first part, you will receive an email with a link to begin registration.

REGISTRATION

1. Click on the verification link you receive in your email to begin registration.
2. Enter the first 3 letters of your camp and select it from the drop-down menu.
3. For Camp Sessions: select session(s) your child will attend.
4. Fill out all required fields (with an *)
5. We require contact info for only one parent, but need at least 2 phone numbers.
6. If your contact information is international, there is a box you must check to be able to fill out your information.
7. If you would like Pack My Rx to bill your prescription insurance, it is important to fill out all the required information. If you do not know the Rx Bin, Rx Group, Rx ID, or Rx PCN, please call the number on your insurance card and find out this information.
8. It is also mandatory to submit a copy of your insurance card by uploading the photo of the front and back of the card. In case you have difficulty uploading the photos, they can be emailed to info@packmyrx.com.
9. If you have ongoing refills at your local pharmacy, we need the pharmacy information.
10. The information for each prescription and over the counter medication has to be entered separately and you must click on “save” after each one. When filling in medication information, please make sure everything matches what is written on the actual prescriptions. Please specify your preferred med times: (Breakfast, Lunch, Dinner or Bedtime)
11. Please understand that we require a doctor’s authorization note for all over the counter medications, vitamins and supplements.
12. A credit card is needed to complete registration. The registration fee will be charged to that card and we will keep the encrypted number on file for any medication charges as well as any late fees. We do not accept FSA/HSA cards.
13. Please read all acknowledgements carefully, and click each box.
14. Click on “submit registration” to finish.

Please call or email Pack My Rx directly for any assistance.
Call: 888-598-6337            Email: info@packmyrx.com

PRESCRIPTION INSURANCE, FEES, AND OTHER PAYMENTS

PRESCRIPTION INSURANCE

• We accept most prescription insurance plans and co-payments should be similar to those at your local pharmacy.
• Once we receive your registration, we will verify coverage and notify you if we have any issues.
• We will make every effort to bill your insurance. In the event that prescriptions are not covered, you are responsible for any out of pocket cost which will be charged to your credit card.
• Although prescriptions usually cannot be filled until the monthly refill date, we will dispense the medication so it arrives on time to camp. Please understand that you cannot refill your child’s medication while your child is away as this will cause your insurance to reject Aurora Long Term Care Pharmacy’s insurance claim.  If we cannot bill the insurance before shipping the medication, we will continue to try to bill your insurance for a maximum of 30 days after which we will charge your credit card the full retail price of the medication dispensed.

FEES

Registration Fee

• $75 per camper (This does not include the cost of any medication)
• $100 per camper medication deposit (For copays, meds not covered by insurance, OTC)
• If your camper’s medication costs are less than $100, you will receive a refund with the unused balance in Sept.
• If your camper’s medication costs exceed $100, the pharmacy will charge the overage to the credit card on file.

Late Fee

• $85 will be charged to your credit card if we do not receive registration or prescriptions at least 30 days before camp starts.

Expedited Shipping Fee

• $85 will be charged to your credit card if we do not receive registration or prescriptions at least 14 days before camp starts. This fee is also charged if your child has any medication changes that require a special shipment in the middle of a camp session.

 OTHER PAYMENTS

Medication Cost

• The registration fee does not include the cost of any medication. Any medication not covered by insurance, including co-payments and the cost of over the counter medications will be charged to your credit card.

Please note that in the event that we cannot obtain a particular brand of supplement and parent sends them to us, we will charge a $10 repackaging fee per supplement.

On the first day of camp, each camper will be given a head check by our health center staff and we will be doing additional checks at camp during the summer.  If your child has lice and/or nits upon arrival at camp, you would need to pick your child up and bring him or her home for treatment.

We partnered with Lice Clinics of America. LCA can Pre-Screen your camper before camp and can Screen your camper post-camp. Mention the camp discount code: “Camp Iroquois Springs” to recieve 10% on all services and preventable products.
Locations: Ronkonkoma, Garden City and White Plains, New York.